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Family data policy

Family data policy

Version 2026-10-13 · effective October 13, 2026

What this covers

This policy covers the LimitBreakers Athletics hub and the athlete portal: the records we keep when you book, train and test with us, and what the portal shows you. Texts and emails from a coach's own phone or inbox are not part of the hub.

What we keep

  • Family: parent names, email, phone, the athlete's name, grade level and graduation year, high school, sports and positions.
  • Training: sessions attended, programs enrolled in, homework assigned and completed, notes a coach writes about training.
  • Testing: every measured result (for example a 40-yard dash time or a vertical jump), the date, how it was measured and which coach measured it. Numbers you tell us from elsewhere are kept separately and marked self-reported.
  • Recruiting: target schools, GPA and test scores you choose to share, film links, and the record of outreach to college coaches.
  • Forms: the liability waiver, the medical and emergency form, and the intake form. The medical form is visible to coaches only and is never exported with other data.
  • Money: invoices, payments and the last four digits of a card. Full card numbers never reach us; payments run through Stripe.
  • Messages: what you send through the portal and what we send you.

Who sees it

  • LimitBreakers coaches, to run your athlete's training.
  • You, in the athlete portal. A parent sees everything; an athlete with their own login sees everything except money unless a parent turns that on.
  • Whitestone Platforms, which builds and hosts the hub for us, only to keep it running. They do not use your data for anything else.
  • Nobody else without a separate yes from you (below).

Separate yeses

Each of these is its own decision in the portal, and you can change it any time:

  1. Athlete login. Your athlete gets their own sign-in only after a parent allows it.
  2. Writing to your athlete directly. We email or text your athlete at their own address or number only after a parent allows it. Until then everything goes to the parent.
  3. Photos and film. We use your athlete's photo or film on our website or social accounts only after you allow it.
  4. Sharing records. We send your athlete's testing sheet or profile to a college coach only when you ask us to or allow it.

How long we keep it

Records stay for three years after your family's last active engagement with us; uploaded files for twelve months. After that they are deleted. You can ask for a copy, a correction, or deletion at any time from the Data & consent page in the portal, and we answer within thirty days.

What we will not do

We will not sell your data. We will not hold your athlete's passwords for any other site. We will not show one family's records to another.

Questions

Ask a coach, or use the contact page. If this policy changes in a way that matters, you will be asked to read and accept the new version the next time you sign in.